How Can Fleet Management Support Your COVID 19 Safety Norms Monitoring?

 

Summary

Drivers and other fleet crew members do not have the luxury of transitioning to "Work-from-Home" models! They are battling the forces of nature out there on the beat. Additionally, they put in long hours in demanding conditions, much like all other front-line employees.

Logistics and Transport Managers have a moral responsibility to ensure that they not only establish Covid-safe operations but also teach, assist, and support their Fleet Crew in putting these Covid safety rules into effect and adhering to them.

Strong Covid-safety procedures will serve to safeguard the Fleet Crew, their loved ones, and the neighborhoods and societies in which they live and work.

First of all, keep educated and vigilant!

For their Fleets, which are at the Front-Line of the Covid19 struggle, logistics and supply chain companies are in charge. Many employees use their "business vehicle" as their location of employment.

Thus, it is your duty as a fleet manager to reduce — eventually, eradicate — the risk of diseases among the members of your fleet and anybody else they may come into touch with. As a result, you not only need to keep abreast of government guidelines and policies for combating this pandemic, but you also need to incorporate them into your fleet management.

Fleet managers can reduce the risk of infection and protect their personnel by adhering to the best procedures and being strict if necessary.

Fleet Management: Covid-19 Safety Norms Monitoring Best Practices

Let's begin by going through the recommended practices that fleet operators and drivers should adhere to.

1) Inform the fleet crew.

• Transport Managers are more accountable than ever for their fleet crew, thus you should not only follow Covid safe practices but also make sure to let your team members know about it.
• Be accessible: this is an unprecedented unforeseen circumstance. Be accessible to respond to any queries and worries that your fleet members may have. There must be two-way communication.

2) Fewer Customer Contacts:

Several fleet management businesses have stopped requesting customer signatures on bills and invoices in order to limit proximity and contact. Instead, the driver or fleet operator signs in their place.

3) Setting a Car Occupancy Cap:

The goal is to disrupt the transmission. The maximum number of passengers per vehicle is currently restricted by fleets. Eg When there are two passengers, they divide the driver and passengers in the front and back to create distance.

Chauffeur driven: Covid19 Safety Procedure

• Set up a regular cleaning schedule. Prior to and following a shift, clean. Particular care should be used to clean shared automobiles. Supervisor approval is required upon completion
• Be thorough when cleaning cars.
• Common surfaces should be cleaned with hot water and a powerful alcohol-based cleaner.
• Clean the touchpads, switches, buttons, windows, doors, knobs, mirrors, and other items. When necessary, use specialized electronics cleaners.
• Clean the curtains and linen chairs. Clean the mats.

4) Service Companies:

By utilizing mobile fleet service providers, fleet managers have decreased driver engagement at service centers and eliminated the need to bring vehicles to a garage.

5) Personal hygiene

• Sanitation can save your life! Drivers and operators are required to wash their hands after every trip or even after interacting with passengers.
• Encourage drivers to clean all frequently used areas several times each day. To maintain cleanliness, fleet managers have established regular (e.g. hourly) cleaning requirements.
• uphold proper respiratory etiquette: Cover coughs and sneezes to stop them from spreading to surfaces or other people.
• Fueling: All surfaces touched during fueling, including keypads (for credit card swipes and odometer input), must be cleaned up.

6) Sanitation of Pool Vehicles:

• If a surface is not cleaned, the virus can frequently remain there for 72 hours. Every area and surface that drivers touch both when entering and leaving the vehicle must be sanitized.

The Covid19 Safety Protocol for Fleet Managers

• Keep up with all relevant government regulations and public health recommendations
• Where possible, use "Social Distancing" to Limit vehicle occupancy, eliminate pooling vehicles, utilize separate vehicles, and reduce overlap by working shifts.
• Inspect fleet-related safety measures that are required.
• A vehicle that is deemed to be "infested" will stay idle until it has been adequately cleaned and aired out.
• Eliminate the "stigma of infection" through cooperation and teamwork
• Make cleaning supplies (such as sanitizers, sprays, wipes, and disinfectants) visible and easily accessible.
• Find rest stops, gas stations, motels, and restaurants. Check that these establishments are operational and follow the COVID-19 recommendations for things like contactless payment, food service, cleaning, private restrooms, showers, etc.

7) Tools and Hardware

Employers have stipulated that employees may not utilize other people's desks, offices, phones, laptops, work tools, or equipment (etc). However, management must also offer appropriate solutions to prevent confusion.

Fleet workers must be given instructions to regularly clean their tools and equipment in addition to cleaning the fleet's cars.

It's nice to use disposable gloves. Use and throw away is a secure method.

8) Ventilation in the workspace:

Given the (increasing) importance of ventilation, many businesses have chosen to "Template" the desired safety behavior by replacing workplace cabin filters more frequently than required by conventional maintenance schedules.

Many of the best practices and Covid19 safety behaviors involve "everyday, ordinary" actions that we routinely perform throughout the course of our daily lives without giving them a second thought. However, the Covid19 scenario has suddenly made all such routine actions subject to scrutiny because there is now a risk associated with anything that is touched in common or that necessitates close closeness to other individuals. Companies have therefore developed a "Template" for Covid19 behavior. The instructions and directions in this template will help your fleet management and operators adhere to the rules so they may stay safe and reduce 

Fleet drivers and operators: protect your valuable front-line employees.

As was previously established, commercial fleet drivers and vehicle operators perform demanding and physically taxing duties over long shifts and frequently contend with adverse weather and natural elements. Fleet operators and drivers are not able to take advantage of the Covid19 situation's numerous activities and tasks that have been redesigned and reworked to employ the work-from-home model. They are putting themselves in danger by going out on the job every day and performing their duties...

In such a case, logistics firms and fleet management groups are in charge of making sure that their drivers and fleet operators have a safe place to work and follow safety procedures. Transport Managers must take into account the workload for their crew, particularly in the present-day environment of constrained staff availability, when mental and physical exhaustion is frequently the cause of "becoming slack in the following routine."

Fleet management software with GPS functionality aids in upholding Covid19 safety standards.

A fantastic contemporary technological tool for fleet management is a cloud-based, GPS-enabled fleet tracking software. It is hosted on a single cloud server, and its communication features, such as pop-up notifications, notes, and emergency contacts, can be quickly incorporated into current business systems and utilized to contact the crew, whether they are on-site or in the field.

Conclusion:  

The safety of their Fleet Crew, especially those who are out on the beat, is directly under the control of the Fleet Managers. To ensure their well-being, they must employ all available resources and strategies.

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